Privacy Policy

1. Introduction

OT Ventures Agentic AI for Oil & Gas (“OT Ventures Agentic AI for Oil & Gas”, “we”, “us”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you visit our website or interact with our services. We handle personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws, including Quebec’s Law 25.

2. Information We Collect

We collect personal information only where it is reasonably necessary for a purpose we have identified to you. Categories may include:

• Contact details you provide through forms on our site (name, email address, organization, phone number, message content).
• Technical information automatically collected by your browser (IP address, user-agent string, referring page, pages viewed, time stamps).
• Cookie and consent data that records your preferences for optional cookies. See our Cookie Policy.

3. How We Use Personal Information

We use personal information to:

• respond to enquiries, demo requests, and support messages;
• administer and improve our website, including measuring performance and diagnosing issues;
• provide information about our products where you have asked to receive it; and
• meet legal, regulatory, and contractual obligations.

4. Cookies, Analytics, and Similar Technologies

We use a small number of cookies and similar technologies to operate the site, remember your preferences, and understand how visitors interact with our content. The categories below are explained in more detail in our Cookie Policy, where you can also change your preferences at any time.

Strictly necessary cookies keep the site running, remember your consent choice, and provide basic security. They do not identify you and cannot be disabled.

Analytics cookies are off by default. With your consent, we use Google Analytics via Google Tag Manager to collect aggregate, de-identified information about visits, pages viewed, time on page, approximate geographic region (country/region only), and the type of device used. We do not use these cookies to identify you, and we have not enabled any Google advertising or remarketing features. Data is processed by Google LLC, primarily in the United States and other Google data centres.

Marketing cookies are off by default and are not currently used on the site. If we begin to use them, this Policy and the Cookie Policy will be updated before they are enabled.

Your consent is captured through the banner shown on your first visit, stored in your browser, and respected on subsequent visits using Google Consent Mode v2. Until you accept analytics cookies, no analytics cookies are placed and no identifying data is sent to Google. You can change your preferences at any time by selecting “Manage cookies” in the footer of any page.

5. Legal Basis and Consent

We rely on your express or implied consent to collect and use personal information for the purposes identified at or before the time of collection. You can withdraw consent at any time, subject to legal or contractual restrictions and reasonable notice, by contacting us using the details below.

6. Sharing and Disclosure

We do not sell personal information. We share personal information only with service providers that help us operate our website and respond to enquiries, under contracts that require them to protect the information and use it only for the agreed purposes. We may also disclose information where required by Canadian law or legal process.

7. Data Location and Transfers

Personal information is processed in Canada where practicable. Where information is transferred to service providers outside Canada, we apply contractual and organisational measures designed to provide a comparable level of protection to that required under Canadian law.

8. Retention

We retain personal information only as long as reasonably necessary for the purpose for which it was collected or as required by law. When no longer needed, information is securely destroyed, erased, or rendered anonymous.

9. Your Rights

Subject to applicable law, you may request:

• access to the personal information we hold about you;
• correction of inaccurate or incomplete information;
• withdrawal of consent, where consent is the basis for processing;
• information about automated decision making that significantly affects you; and
• portability of information you provided to us, where the law requires it.

To make a request, contact our Privacy Officer at the address below. We will respond within the timelines required by applicable law.

10. Security

We maintain administrative, technical, and physical safeguards appropriate to the sensitivity of the personal information we hold, including access controls, encryption in transit, and staff training.

11. Children

Our website is intended for business professionals and is not directed to children under 13. We do not knowingly collect personal information from children.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page indicates when it was most recently revised. Material changes will be highlighted on this page.

13. Contact Us

Privacy Officer, OT Ventures Agentic AI for Oil & Gas
Email: info@oilandgasagentic.ai

If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada at priv.gc.ca, or your applicable provincial privacy authority.